Job Vacancy: Project Coordinator
Last updated: 9.24am, Wednesday 18th March 2026
As part of our continued growth, SOLIS Group is seeking an experienced Project Coordinator to join our team. The Project Coordinator plays a key role in supporting the successful delivery of projects at SOLIS. The role is responsible for coordinating administrative and operational aspects of projects, ensuring efficient communication between clients, engineers and internal teams.
The Project Coordinator will manage scheduling, prepare quotes and invoices, and ensure that all job information is accurately recorded and updated within the SOLIS portal.
Job Title: Project Coordinator
Location: Glasgow - Office Based
Employment Type: 40 hours Full-time
Salary: Competitive
Key Responsibilities
- Prepare and issue project quotations in line with company pricing and procedures.
- Create and process invoices for completed work.
- Maintain accurate project documentation and records.
- Act as a key point of contact between clients and engineers.
- Communicate job details, updates and requirements clearly to all parties.
- Ensure clients are kept informed regarding scheduling and project progress.
- Coordinate and schedule jobs for engineers and technical staff.
- Monitor job schedules and adjust where necessary to accommodate changes or urgent requests.
- Ensure engineers have the necessary job information prior to site visits.
- System & Portal Management-Maintain accurate and up-to-date information within the SOLIS portal.
- Record job progress, updates and completion details in the system.
- Ensure all relevant project data is logged and accessible.
- Operational Support - Support the operations team in coordinating day-to-day project activities.
- Assist with tracking project timelines and ensuring deadlines are met.
- Identify and communicate potential scheduling conflicts or operational issues
Key Skills & Experience
- Strong organisational and administrative skills
- Excellent communication and interpersonal skills
- Ability to manage multiple tasks and priorities
- Attention to detail and accuracy
- Proficiency in Microsoft Office or similar systems
- Experience working with scheduling or project management systems
- Previous experience in a project coordination, operations, or administrative role
- Experience in engineering, construction, technical services or similar sectors
- Familiarity with CRM or job management systems
- Highly organised and proactive
- Strong problem-solving ability
- Professional and customer-focused
- Able to work both independently and as part of a team
- Comfortable working in a fast-paced environment
- The above responsibilities are not exhaustive. The Project Co-ordinator may be required to undertake additional duties as reasonably required to support the operational needs of SOLIS.
The Successful Applicant:
This is an excellent opportunity to join a well-established business delivering real change to ensure we remain at the forefront of our niche. You'll be involved in many projects, so the ability to adapt quickly and remain organised will help you thrive in this role. You'll enjoy a long-term career with ample opportunities for personal growth and learning new skills.
Why join SOLIS Group:
- 28 days annual leave increasing to 33 days
- Workplace pension
- Private Health Insurance
- Gym membership
- Birthdays off
- Duvet Day
- Training and development opportunities
- Social team-building events